Features | FleetMagnify

⚙️ Machinery Modules

Powered by OEM telematics

Data flows from VisionLink, Komtrax, ConSite, ActiveCare and other OEM platforms — direct from the ECU, updated every night.

Machinery

⛽

Fuel Analyst

Daily fuel consumption split between productive operating burn and wasted idle burn — calculated from ECU data, not invoices.

Travelling Rate

27.5 L/hr

Idle Rate

5.5 L/hr

Total Fuel Cost

$3,808

Idle Fuel Cost

$225

📊 What it shows

✓ Daily fuel consumption chart — operating fuel vs idle fuel, stacked per day
✓ Travelling fuel rate (L/hr under load) and idle fuel rate (L/hr at idle)
✓ Total fuel cost for the selected period based on your bulk diesel price
✓ Idle fuel cost as a dollar figure and percentage of total fuel spend
✓ Daily breakdown table — litres, operating hours, idle hours, and rates per day

🔢 How it calculates

✓ Total litres consumed comes from your OEM telematics ECU — not from fuel invoices
✓ Idle fuel = idle hours × idle burn rate (set per asset, or platform default by machine type)
✓ Operating fuel = total litres minus idle fuel
✓ Fuel cost = litres × bulk diesel price per litre (set in Settings — update when your tank price changes)

💡

Idle burn rate defaults apply by machine type if not set on the individual asset — Excavator 4.0 L/hr, Dump Truck 5.5 L/hr, Wheel Loader 4.5 L/hr and so on. Set the actual rate on each asset for more accurate calculations.

Machinery

⏱

Idle Cost Analyst

The full financial cost of machines running without working — across four components most operators never calculate.

Total Idle Hours

21.0 hr

Idle Fuel Cost

$255

Depreciation

$1,039

Total Idle Cost

$1,629

Cost ComponentWhat It Represents

Idle Fuel Cost

Litres burned at idle × fuel price — fuel producing zero output

Depreciation Cost

Engine hours at idle × depreciation per hour — idle hours consume asset life just as working hours do

Servicing Cost

Hour-based service intervals triggered by idle hours — oil changes and scheduled services count idle time

Maintenance Cost

Engine wear during idle — repair budget consumed even when the machine isn't working

📊 What it shows

✓ Total idle hours for the selected asset and period
✓ All four idle cost components as individual dollar figures
✓ Daily idle cost chart — each component stacked per day
✓ Daily breakdown table — idle hours and cost per day
✓ PDF export for sharing with site managers and operators

⚠️

Reducing idle time by 20% on a typical construction fleet saves tens of thousands of dollars per year — without purchasing any new equipment. The Idle Cost Analyst makes this visible for the first time.

Machinery

🌍

Emissions Intelligence

CO₂-e emissions per asset, calculated to New Zealand Ministry for the Environment standards.

Emission Factor

2.68

Unit

kg CO₂-e/L

Standard

NZ MEG

Year

2026

📊 What it shows

✓ Total CO₂-e emissions per asset for the selected period
✓ Daily emissions chart — track trends over time
✓ Fleet-wide emissions summary across all machinery assets
✓ PDF export ready for ESG and sustainability reporting

Fuel TypeEmission FactorSource

Diesel

2.68 kg CO₂-e/L

NZ MEG 2026

Petrol

2.31 kg CO₂-e/L

NZ MEG 2026

Hybrid

1.50 kg CO₂-e/L

Blended estimate

Electric

0 kg CO₂-e/L

Direct emissions

Machinery

📊

Utilisation Analyst

Actual operating hours vs planned capacity — benchmarked against your target, scoped to your recorded-data window for accuracy.

Available Hours

45 hrs/wk

Actual Hours

from ECU

Utilisation Rate

actual ÷ avail

Target

75%

📊 What it shows

✓ Available hours for the period based on weekly capacity × weeks in the recorded-data window
✓ Actual operating hours from telematics for the same window
✓ Utilisation rate as a percentage, with variance vs your target benchmark
✓ Daily utilisation chart — on target, below target, or exceeds 100%
✓ Smart warning when your date filter is wider than your telematics data window

💡

Scoped to recorded data only. Utilisation rate uses the first-to-last telematics date in your selection — not empty calendar time. A wide date filter with sparse data won't produce misleadingly low utilisation figures.

Machinery

🏗

Job Cost Analyst

The true cost of every project — assign machines by work day and get five cost components combined into a single defensible job cost figure.

Cost ComponentExample — Hornby Land Clearing

Total Fuel Cost

$5,508

True Idle Cost (Wasted)

$2,142

Depreciation (Operating Hours)

$4,813

Servicing (Operating Hours)

$1,049

Maintenance (Operating Hours)

$1,058

Grand Total Job Cost

$14,570

📊 What it shows

✓ Create jobs and assign machines by work day using a calendar picker
✓ Five-component cost summary — fuel, idle waste, depreciation, servicing, maintenance
✓ Idle Cost Insight banner — total idle hours and true idle cost highlighted prominently
✓ Asset breakdown table — per-machine cost across all components
✓ Export Job Report PDF — professional, client-ready with idle cost insight on the first page
✓ Export CSV for accounting and further analysis
✓ Job status tracking — Active, Completed, Archived

★

The Idle Cost Insight banner shows 36.6 idle hours = $2,142 wasted on a single job — prominently, in amber, with the line: "This is the cost of machines running without working." That number, on a real job report, changes conversations.

🚛 Truck Modules

Powered by eRoad and BP Fleet Card

Daily odometer readings from eRoad and fill-to-fill fuel transactions from BP Fleet Card — combined to give you true cost per kilometre, per trip, per vehicle.

Trucks

🚛

Fuel Cost Analyst

Fill-to-fill fuel analysis — the most accurate measure of real-world fuel consumption for on-road vehicles.

L / 100 km

38.4

Cost per km

$0.86

Total Fuel Cost

$4,210

Total KM

4,895

🔢 How fill-to-fill works

✓ Fill 1 establishes the starting odometer — excluded from calculations (no prior fill to compare)
✓ Fill 2 litres ÷ km driven since Fill 1 = L/100km for that specific period
✓ Each subsequent fill gives an accurate consumption rate for that driving period
✓ eRoad odometer readings closest to each fill date are used for maximum precision
✓ BP card number on each asset links every transaction to the right vehicle automatically

Trucks

📏

Cost Per KM Analyst

True cost per kilometre including fuel, depreciation, servicing and maintenance — the number that should drive freight pricing decisions.

ComponentCalculation

Fuel per km

Fill-to-fill litres × cost per litre ÷ km driven

Depreciation per km

(Current value − End of life value) ÷ remaining km

Servicing per km

Service cost per km from asset settings

Maintenance per km

Annual repair cost ÷ estimated annual km

📊 What it shows

✓ Total cost per km across all four components — not just fuel
✓ Each component as an individual per-km figure and dollar total
✓ Trend chart — track cost per km over time to identify aging assets
✓ Compare cost per km across similar vehicles in your fleet

💡

NZ industry benchmark for truck fuel cost is approximately $0.155/km. The Cost Per KM Analyst shows you where each vehicle sits against this — and what's driving the difference.

Trucks

🌿

Emissions Analyst

Per-vehicle CO₂-e emissions from actual BP fill data — calculated to NZ government standards, ready for sustainability reporting.

📊 What it shows

✓ CO₂-e emissions per vehicle for the selected period
✓ Daily emissions chart — identify high-emission periods
✓ Fleet-wide truck emissions summary
✓ Calculated from actual BP fuel transaction volumes — not estimates
✓ PDF export for ESG and corporate sustainability reporting

Trucks

🗺️

Trip Report

Select any vehicle and any time window — get the complete cost of that trip in seconds.

Trip Distance

529 km

Fuel Cost

$489

Depreciation

$167

Total Trip Cost

$747

🔢 How it calculates

✓ Trip distance = eRoad odometer at trip end minus reading at trip start
✓ Fuel cost = trip km × vehicle's most recent fill-to-fill rate (not fuel bought during the trip)
✓ Depreciation, servicing and maintenance = trip km × per-km rates from asset settings
✓ Fuel rate reference shown — exact fill-to-fill period used and the L/km and $/L applied

📊 What it shows

✓ Trip distance, four cost components, and total trip cost
✓ Visual cost breakdown bar — fuel, depreciation, servicing, maintenance proportions
✓ Total trip emissions in kg CO₂-e
✓ Fuel rate reference — transparency on exactly which fill-to-fill period was used
✓ PDF export — share with clients or cost to specific jobs

🔧 Fleet Management

Set up once. Runs itself.

Add your assets, connect your data sources, set your diesel price. Every calculation across every module flows from these three steps.

Fleet Management

🚧

Assets

Your central fleet register — the foundation of every cost calculation across the platform.

⚙️ Machinery asset settings

✓ Asset name (must match OEM telematics platform exactly), type, make, model, year
✓ Current value and end of life value — used for depreciation per engine hour
✓ Expected life hours, service cost per hour, estimated annual repair cost
✓ Available hours per week and target utilisation percentage
✓ Idle burn rate in L/hr — defaults apply by machine type if not set

🚛 Truck asset settings

✓ Asset name (must match eRoad account exactly), type, make, model, registration
✓ Current value and end of life value — used for depreciation per km
✓ Expected life km, service cost per km, estimated annual repair cost
✓ Estimated annual km and current odometer reading
✓ BP card number — links every BP transaction to the right vehicle automatically

📥

Excel import available. Download the Asset Import Template from the Upload Data page, complete the Machinery and Trucks sheets, and upload to add your entire fleet at once.

Fleet Management

🔌

Integrations

Connect your data sources once. Data flows automatically every night from that point on — no ongoing action required.

IntegrationProviderData Provided

VisionLink

Caterpillar