Features

Every module.
Every calculation.

A complete walkthrough of what FleetMagnify shows you, how it calculates it, and what you can do with it. FleetMagnify uses the reports you already receive. Set your telematics and fuel card providers to email their scheduled reports to your FleetMagnify upload address, and your data flows in automatically. No new hardware, and no manual data entry once it's set up.

⚙️ Machinery Modules 🚛 Truck Modules 🔧 Fleet Management
⚙️ Machinery Modules

Powered by OEM telematics

VisionLink reports arrive by email, with more OEM platforms coming soon.

Machinery
⛽
Fuel Analyst
Daily fuel consumption split between productive operating burn and wasted idle burn — calculated from VisionLink reports, not invoices.
Sample data
Travelling Rate
27.5 L/hr
Idle Rate
5.5 L/hr
Total Fuel Cost
$3,808
Idle Fuel Cost
$225
📊 What it shows
  • ✓ Daily fuel consumption chart — operating fuel vs idle fuel, stacked per day
  • ✓ Travelling fuel rate (L/hr under load) and idle fuel rate (L/hr at idle)
  • ✓ Total fuel cost for the selected period based on your bulk diesel price
  • ✓ Idle fuel cost as a dollar figure and percentage of total fuel spend
  • ✓ Daily breakdown table — litres, operating hours, idle hours, and rates per day
🔢 How it calculates
  • ✓ Total litres consumed comes from your VisionLink report — not from fuel invoices
  • ✓ Idle fuel = idle hours × idle burn rate (set per asset, or platform default by machine type)
  • ✓ Operating fuel = total litres minus idle fuel
  • ✓ Fuel cost = litres × bulk diesel price per litre (set in Settings — update when your tank price changes)
💡
Idle burn rate defaults apply by machine type if not set on the individual asset — Excavator 4.0 L/hr, Dump Truck 5.5 L/hr, Wheel Loader 4.5 L/hr and so on. Set the actual rate on each asset for more accurate calculations.
Machinery
⏱
Idle Cost Analyst
The full financial cost of machines running without working — across four components most operators never calculate.
Sample data
Total Idle Hours
21.0 hr
Idle Fuel Cost
$255
Depreciation
$1,039
Total Idle Cost
$1,629
Cost ComponentWhat It Represents
Idle Fuel Cost
Litres burned at idle × fuel price — fuel producing zero output
Depreciation Cost
Engine hours at idle × depreciation per hour — idle hours consume asset life just as working hours do
Servicing Cost
Hour-based service intervals triggered by idle hours — oil changes and scheduled services count idle time
Maintenance Cost
Engine wear during idle — repair budget consumed even when the machine isn't working
📊 What it shows
  • ✓ Total idle hours for the selected asset and period
  • ✓ All four idle cost components as individual dollar figures
  • ✓ Daily idle cost chart — each component stacked per day
  • ✓ Daily breakdown table — idle hours and cost per day
  • ✓ PDF export for sharing with site managers and operators
⚠️
Reducing idle time by 20% on a typical construction fleet saves tens of thousands of dollars per year — without purchasing any new equipment. The Idle Cost Analyst makes this visible for the first time.
Machinery
🌍
Emissions Intelligence
CO₂-e emissions per asset, calculated to New Zealand Ministry for the Environment standards.
Emission Factor
2.68
Unit
kg CO₂-e/L
Standard
NZ MEG
Year
2026
📊 What it shows
  • ✓ Total CO₂-e emissions per asset for the selected period
  • ✓ Daily emissions chart — track trends over time
  • ✓ Fleet-wide emissions summary across all machinery assets
  • ✓ PDF export ready for ESG and sustainability reporting
Fuel TypeEmission FactorSource
Diesel
2.68 kg CO₂-e/L
NZ MEG 2026
Petrol
2.31 kg CO₂-e/L
NZ MEG 2026
Hybrid
1.50 kg CO₂-e/L
Blended estimate
Electric
0 kg CO₂-e/L
Direct emissions
Machinery
📊
True Utilisation Analyst
Actual operating hours vs planned capacity — benchmarked against your target, scoped to your recorded-data window for accuracy.
Available Hours
45 hrs/wk
Actual Hours
from reports
Utilisation Rate
actual ÷ avail
Target
75%
📊 What it shows
  • ✓ Available hours for the period based on weekly capacity × weeks in the recorded-data window
  • ✓ Actual operating hours from telematics for the same window
  • ✓ Utilisation rate as a percentage, with variance vs your target benchmark
  • ✓ Daily utilisation chart — operating vs idle stacked against your target
  • ✓ Smart warning when your date filter is wider than your telematics data window
💡
Scoped to recorded data only. Utilisation rate uses the first-to-last telematics date in your selection — not empty calendar time. A wide date filter with sparse data won't produce misleadingly low utilisation figures.
Machinery
🏗
Job Cost Analyst
The true cost of every project — assign machines by work day and get five cost components combined into a single defensible job cost figure.
Cost ComponentExample — Hornby Land Clearing
Total Fuel Cost
$5,508
True Idle Cost (Wasted)
$2,142
Depreciation (Operating Hours)
$4,813
Servicing (Operating Hours)
$1,049
Maintenance (Operating Hours)
$1,058
Grand Total Job Cost
$14,570
📊 What it shows
  • ✓ Create jobs and assign machines by work day using a calendar picker
  • ✓ Five-component cost summary — fuel, idle waste, depreciation, servicing, maintenance
  • ✓ Idle Cost Insight banner — total idle hours and true idle cost highlighted prominently
  • ✓ Asset breakdown table — per-machine cost across all components
  • ✓ Export Job Report PDF — professional, client-ready with idle cost insight on the first page
  • ✓ Export CSV for accounting and further analysis
  • ✓ Job status tracking — Active, Completed, Archived
★
Sample data. The Idle Cost Insight banner shows 36.6 idle hours = $2,142 wasted on a single job — prominently, in amber, with the line: "This is the cost of machines running without working." That number, on a real job report, changes conversations.
🚛 Truck Modules

Powered by eRoad, Navman, BP Fleet Card and Mobil

Mileage reports from eRoad and Navman, and fuel card transactions from BP Fleet Card and Mobil, emailed to your upload address — combined to give you true cost per kilometre, per trip, per vehicle.

Trucks
🚛
Fuel Cost Analyst
Fill-to-fill fuel analysis — the most accurate measure of real-world fuel consumption for on-road vehicles.
Sample data
L / 100 km
38.4
Cost per km
$0.86
Total Fuel Cost
$4,210
Total KM
4,895
🔢 How fill-to-fill works
  • ✓ Fill 1 establishes the starting odometer — excluded from calculations (no prior fill to compare)
  • ✓ Fill 2 litres ÷ km driven since Fill 1 = L/100km for that specific period
  • ✓ Each subsequent fill gives an accurate consumption rate for that driving period
  • ✓ eRoad odometer readings closest to each fill date are used for maximum precision
  • ✓ BP card number on each asset links every transaction to the right vehicle automatically
Trucks
📏
Cost Per KM Analyst
True cost per kilometre including fuel, depreciation, servicing and maintenance — the number that should drive freight pricing decisions.
ComponentCalculation
Fuel per km
Fill-to-fill litres × cost per litre ÷ km driven
Depreciation per km
(Current value − End of life value) ÷ expected total life km
Servicing per km
Service cost per km from asset settings
Maintenance per km
Annual repair cost ÷ estimated annual km
📊 What it shows
  • ✓ Total cost per km across all four components — not just fuel
  • ✓ Each component as an individual per-km figure and dollar total
  • ✓ Trend chart — track cost per km over time to identify aging assets
  • ✓ Compare cost per km across similar vehicles in your fleet
Trucks
🌿
Emissions Analyst
Per-vehicle CO₂-e emissions from actual BP fill data — calculated to NZ government standards, ready for sustainability reporting.
📊 What it shows
  • ✓ CO₂-e emissions per vehicle for the selected period
  • ✓ Daily emissions chart — identify high-emission periods
  • ✓ Fleet-wide truck emissions summary
  • ✓ Calculated from your fuel card transaction volumes
  • ✓ PDF export for ESG and corporate sustainability reporting
Trucks
🗺️
Trip Report
Select any vehicle and any time window — get the complete cost of that trip in seconds.
Sample data
Trip Distance
529 km
Fuel Cost
$489
Depreciation
$167
Total Trip Cost
$747
🔢 How it calculates
  • ✓ Trip distance = eRoad odometer at trip end minus reading at trip start
  • ✓ Fuel cost = trip km × vehicle's most recent fill-to-fill rate (not fuel bought during the trip)
  • ✓ Depreciation, servicing and maintenance = trip km × per-km rates from asset settings
  • ✓ Fuel rate reference shown — exact fill-to-fill period used and the L/km and $/L applied
📊 What it shows
  • ✓ Trip distance, four cost components, and total trip cost
  • ✓ Visual cost breakdown bar — fuel, depreciation, servicing, maintenance proportions
  • ✓ Total trip emissions in kg CO₂-e
  • ✓ Fuel rate reference — transparency on exactly which fill-to-fill period was used
  • ✓ PDF export — share with clients or cost to specific jobs
🔧 Fleet Management

Set up once. Runs itself.

Add your assets, schedule your reports to your upload address, and set your diesel price. Every calculation across every module flows from these three steps.

Fleet Management
🚧
Assets
Your central fleet register — the foundation of every cost calculation across the platform.
⚙️ Machinery asset settings
  • ✓ Asset name (must match OEM telematics platform exactly), type, make, model, year
  • ✓ Current value and end of life value — used for depreciation per engine hour
  • ✓ Expected life hours, service cost per hour, estimated annual repair cost
  • ✓ Available hours per week and target utilisation percentage
  • ✓ Idle burn rate in L/hr — defaults apply by machine type if not set
🚛 Truck asset settings
  • ✓ Asset name (must match eRoad account exactly), type, make, model, registration
  • ✓ Current value and end of life value — used for depreciation per km
  • ✓ Expected life km, service cost per km, estimated annual repair cost
  • ✓ Estimated annual km and current odometer reading
  • ✓ BP card number — links every BP transaction to the right vehicle automatically
📥
Excel import available. Download the Asset Import Template from the Upload Data page, complete the Machinery and Trucks sheets, and upload to add your entire fleet at once.
Fleet Management
🔌
Integrations
FleetMagnify uses the reports you already receive. Set your telematics and fuel card providers to email their scheduled reports to your FleetMagnify upload address, and your data flows in automatically. No new hardware, and no manual data entry once it's set up.
PlatformStatusData provided
eRoad
Available
Mileage reports by email
Navman
Available
Mileage, idle, and executive summary reports by email
BP Fleet Card
Available
Fuel card transactions by email
Mobil
Available
Fuel card transactions by email
VisionLink
Available
Engine hours, fuel burn, and idle hours by email
Komtrax
Coming soon
Komatsu machinery reports
ConSite
Coming soon
Hitachi machinery reports
ActiveCare
Coming soon
Volvo CE machinery reports
LiDAT
Coming soon
Liebherr machinery reports
CareTrack
Coming soon
Volvo machinery reports
FleetPin
Coming soon
Truck and light vehicle reports
💡
All supported platforms are included in the base price. More platforms coming soon.
Fleet Management
⚙️
Settings
One field. Applied across every machinery fuel calculation on the platform.
⛽ Machinery Fuel Cost per Litre
  • ✓ Enter your current bulk diesel price in NZD per litre (e.g. 1.520)
  • ✓ Applied to all machinery fuel consumption figures from OEM telematics
  • ✓ Update whenever your bulk tank delivery price changes
  • ✓ Does not affect trucks — truck fuel cost uses actual BP card transaction prices

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